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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
January 04, 2000
Board of Directors attendance:
Present: Steve McKinney (Pres.), Joe Jensen (V. Pres.), Frank Harper (Treas.), Tito Haggardt and George Wallace.
Excused: Ken Arbo and Rex Brumley
Others present were Jean Redman (Exec. Dir.), Cecil Hiett (Dir. Ops.) and Jack Bagley (potential Board member).
The meeting was called to order at 4 P.M. President Steve McKinney announced that Consultant, Henry Otani would be out for the March meeting. He also announced that the Volunteer Fire Department
would be enclosing a flyer with the Corporation annual billing and have agreed to help with the “stuffing” of the envelopes.
The minutes of the previous meeting were approved as read.
The Treasurer’s report was also approved with some discussion on credit card payments.
Cecil Hiett reported on the progress of fog sealing and the work on Orchid Circle in preparation for rebuilding. The bucket on the John Deere loader was cracked and is in the process of being
repaired. The new service truck and tilt bed trailer have been ordered. The delineators are to be installed on Lehua between Kona and Sea Breeze and on Hawaii Boulevard between Coral and Kona by
Ted Whip’s house. A discussion took place on the roads that are in need of attention due to pot holes. One is Kona and the other Kailua due to heavy truck traffic.
Joe Jensen reported on the “Junk” Committee. He urged that this project not be left to “die”. Other agencies concerned with the problem are the Ocean View Community Development Corp., the Ocean
View Community Association and the Camber of Commerce. Bev Byouk is the new chairperson of the “Junk Committee” for the OVCDC. Joe will write a letter to her.
The sub-division above H.O.V.E. was discussed under unfinished business. Charles Hosley, Realtor, called to say that he had been in contact with Matt Jewell regarding the proposed C. C. R.’s to
be included in the deeds in the new sub-division. Also discussed was the possibility of changing our by-laws to increase the scope of the Ocean View Road Maintenance Corporation. The work at the
end of Aloha was still pending.
Work on shoulders was discussed again and the rationale for chip sealing the shoulders is that it would protect the surface from run of, rutting and weed growth. Frank Harper moved that all
shoulders be chip sealed to a width of 28 feet (20 feet of pavement and 4 feet on each side for shoulders). George Wallace seconded. This process would raise the cost of chip and oil be
approximately 40%. For the motion were George Wallace and Frank Harper. Against the motion were Joe Jensen and Tito Haggardt. Steve McKinney, President, cast the deciding vote against the
motion.
Under new business was the annual authorization of Article VIII , Section 8.3 of the by-laws that deals with regular payments of payroll and related taxes, medical and other regular insurance
payments, purchase of chip and oil and major equipment repair up to a limit of $3,000.
Frank Harper presented the Capital Reserve Replacement Fund (included in the minutes book), with the obligations for the year 2000 established at $175,500. Frank Harper moved that the
recommendation of the budget and finance committee be approved for the year 2000. Joe Jensen seconded. All in favor.
Also discussed was the credit to be given to lot owners whose accounts were current as of March 31, 2000. The Board of Directors, at the recommendation of the Budget and Finance Committee agreed
that a credit of $17 be given to each lot with a paid in full status (past and present balances) as of March 31, 2000.
The meeting adjourned at 6 P.M.
Respectfully submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
February 01, 2000
The meeting was called to order at 4 P.M. at the Road Maintenance office.
Board of Directors in attendance were Steve McKinney (Pres.), Joe Jensen (VP), Rex Brumley (Sec.), Frank Harper (Treas.) and board members Ken Arbo, Tito Haggardt and George Wallace. Also
present were Cecil Hiett (Dir. of Operations), Jean Redman (Exec. Director) and Kelly Rowsell, lot owner.
Kelly Rowsell came to the meeting to voice her concerns with the heavy trucks speeding throughout the subdivision. She was asked to help by getting descriptions of the vehicles and license
numbers so that we can contact the police department.
The 10 year old laser printer for the office has finally outlived its usefulness and Jean Redman was instructed to purchase an “HP Laser 4050” printer.
The Union contract was ratified with no pay increase and the 4 day work week to continue. This will be re-evaluated in the fall of 2000.
A lot owner at the corner of Palm & Orchid complained that the Corporation was going to destroy his rock wall and evergreen trees by widening that section of road. Steve McKinney and Cecil Hiett
spoke with the lot owner at his residence and we also had a survey done of that particular section of road. It was discovered that the wall was encroaching in some spots as much as 6 feet, but
was O.K. in other areas. The lot owner is saying that the wall and trees have been there for about 25 years, therefore he thinks that he has the right to that land by eminent domain or adverse
position. The Corporation will contact our attorney regarding this situation for a legal opinion.
The minutes of the January meeting were approved as sent to the board.
Frank Harper gave the treasurer’s report and Rex Brumley question the $500 yearly expenditure to the Hawaii Employers Council. Rex moved that we terminate the Employers Council until further
notice. Ken Arbo seconded. After some discussion, a vote took place with Rex voting to Terminate and all others voting to keep this service in place. It was agreed that this be re-evaluated in
one year.
Cecil Hiett gave the Director of Operations Report with the progress to date on the roads. We are still working on Orchid Circle widening shoulders and getting ready for the chip sealing. There
have been between 75 and 100 STOP signs replaced due to fading. New double arrow signs have been installed where needed. The small back hoe is down due to a broken frame - old age. The big back
hoe is down because of hydraulic problems and a problem with the rear end. Mowing is taking place in the lower part of the subdivision. The Kona crew of the State of Hawaii Highways Division is
working at the end of Aloha at the Highway clearing the line of sight problem. Frank Harper asked that Cecil do a complete inventory of the equipment and signs at the base yard.
Under Unfinished Business, the end of Aloha issue was already discussed with Cecil Hiett's report. In addition to that, Tom Lapera, surveyor, has been asked to survey Heimburger’s lot for
dozing.
Steve McKinney provided the board with a list of recommendations that will be discussed at the March meeting. It was also suggested that a good tape recorder be purchased in order to record
meetings a keep them on file for future use. This will also be discussed in March.
There was an executive session immediately following the regular meeting and was adjourned at 6 P.M.
Respectfully submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
March 07, 2000
Board of Directors in attendance were: Steve McKinney (Pres.), Joe Jensen (VP), Frank Harper (Treas.), Rex Brumley (Sec.), George Wallace, Tito Haggardt with Ken Arbo excused. Also present
were John Villesvik, Jean Redman (Exec. Dir.), Cecil Hiett (Dir. Of Operations) and Rick Merschdorf, Solomon Smith Barney representative.
The meeting was called to order at 4:00 P.M. Rick Merschdorf was introduced to the board and gave a summary of the past year’s stock portfolio.
Steve McKinney indicated that a letter had been received from a lot owner regarding the cars that had been accumulating at the cinder pit, the condition of a 1/4 mile (1 block) stretch of Mahi
Mahi fronting the cinder pits and the fact that Kona Cinder & Soil appeared to be mining their pits in a hazardous fashion. The letter was discussed at length. Steve explained that the County of
Hawaii had taken cars out of the pit on occasion. These are vehicles which have been placed there because they were on the road right of way and had to be removed. The general public has been
towing cars up there and leaving them by the gate. We will attempt to work with the County again in the “Abandoned Vehicle Program”. Frank Harper moved that the one block in question be chip
sealed. After much discussion Rex Brumley moved that it not be done at this time because of the heavy traffic. Tito Haggardt seconded. All in favor were George Wallace, Tito, Joe Jensen and Rex
Brumley. Opposed was Frank Harper. As far as Kona Cinder & Soil’s operation, that has nothing to do with the roads so is out of our jurisdiction. Steve will be writing a letter to the concerned
lot owner.
The minutes of the last meeting were approved as sent to the board members. The treasurer’s report was given by Frank Harper and accepted.
The Director of Operations, Cecil Hiett reported that some of the heavy equipment was down for major repairs and this has put us behind with the paving schedule. In the meantime, the crew has
been busy putting up speed limit signs, replacing faded STOP signs and replacing other signs. Orchid Circle is ready for chip seal when we are back on line.
There were no committee reports. The work at the end of Aloha Blvd. is still pending. We are awaiting the survey report. The question of encroachment was discussed again. We are having problems
with lot owners building walls and planting trees on the road right of way. An attorney will be contacted to give a legal opinion on encroachment and adverse position.
The following is a list of President’s Recommendations:
1: Have our Consultant perform biannual inspections of our road system, emphasizing safety related matters. A written report, including photographs as necessary, will be submitted to the
President. An oral report will be presented to the Board at the same time. Tito moved, George Wallace seconded - all in favor.
2: Have Director of Operations and Lead Worker inspect the road system on a periodic basis, such that the entire system is covered quarterly. A written report will be submitted to the President.
Initial training to be verified by our Consultant. Rex moved, George seconded - all in favor.
3: Have our Consultant and Director of Operations work to improve prove our Road Standards and assure that they are being used by the Road Crew. A quarterly oral report will be made to the
Board. An annual sign-off sheet will be included to record that each crewmember reviews the standards. Frank Harper moved, Joe Jensen seconded - all in favor.
4: Have our Director of Operations conduct biannual safety briefings with the Road Crew to discuss road, workplace, and equipment safety. A record will be kept of topics discussed and those in
attendance. Rex Brumley moved, Frank Harper seconded - all in favor.
5: Have our Director of Operations work a nominal 30-hour instead of 20-hour week. Frank Harper moved, Tito seconded - all in favor.
6: Move the office to the Base yard. This will require a new building to meet appropriate environmental standards (primarily noise and dust reduction) with sufficient space for future growth,
and including modern amenities. The purpose is to integrate the management, administrative and operations aspects of the RMC. Rex moved, George Wallace seconded - much discussion - In favor of
the move was Rex Brumley. Opposed were George Wallace, Tito Haggardt, Frank Harper and Joe Jensen.
7: Provide necessary training classes for our Executive Director, primarily in developing an acceptable filing system. Other classes to be considered as necessary. Frank moved, Tito seconded -
all in favor.
8: For at least six months, reduce road restoration to an absolute minimum and concentrate on safety related matters such as signs, striping, line-of-sight problems, shoulders, etc. This should
continue until our Consultant agrees that all major safety issues are under control. Frank Harper moved, George Wallace seconded. In favor were Frank, Joe Jensen, George Wallace and Rex Brumley.
Tito opposed.
9: Tape record Board meetings to preserve the details of discussion. General minutes will continue to be taken to report major points of discussion and actions taken. Frank Harper moved, George
seconded. Frank, Joe, Rex, George in favor, Tito opposed.
There was an Executive Session held after the regular meeting. The meeting adjourned at 6:50 P.M.
Respectively submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
April 04, 2000
The meeting was called to order at 4:00 P.M. by President Steve McKinney.
Present were: Joe Jensen (VP), Rex Brumley (Sec.) Frank Harper (Treas.), Board members George
Wallace, Tito Haggardt. Ken Arbo was excused. Also in attendance were Cecil Hiett (Dir. of Operations), Jean Redman (Exec. Dir.) and potential Board member John Villesvik.
Steve McKinney indicated that he would like to appoint John Villesvik to the Board. Tito Haggardt moved, Joe Jensen seconded that John be appointed. All in favor.
Jean Redman indicated that the laser printer that had recently been replaced was surplus equipment and suggested that the Chamber of Commerce could use it for their office. Joe Jensen moved,
Frank seconded that we donate the equipment to the Chamber. Tito Haggardt and John Villesvik abstained because of their involvement with the Chamber. All others in favor.
The minutes were approved as sent to the Board.
The Treasurer’s report was given by Frank Harper and it was approved.
Cecil Hiett, Director of Operations, gave a run down on the progress of work being done on the roads. He also reported on the status of equipment.
Committee report by Joe Jensen, “Beautification” representative, urged the board to keep on helping the OVCDC, Ocean View Community Association, and the Chamber of Commerce in their efforts to
help clean up the community.
The sub-division above HOVE. was discussed again. Matt Jewell, attorney, will be contacted to see if he has heard from Charles Hosley, Realtor, or Piikoi Kawananakoa, owner, regarding the
covenants and restrictions for that sub-division that would include a provision for their lot owners to pay our road maintenance fees and be bound by our by-laws and Articles of Incorporation.
Matt Jewell was contacted regarding encroachments into the road rights of way. He suggested a letter be sent to the offending party giving a reasonable length of time to rectify the situation.
After that time limit, if nothing has been done, he suggests the Corporation begin legal action against the lot owner. The first letter will be sent certified and first class mail to the owner
of property at the corner of Lehua Lane and Princess Kaiulani Boulevard for the rock wall that is being constructed in our right of way.
Work at the end of Aloha was discussed. We are still awaiting the survey map from Tom Lapera, surveyor.
Work on the shoulders was discussed again. Frank Harper moved that the roadways be chip sealed 28 feet wide. (This would be 20 feet of pavement with a 4-foot chip sealed shoulder on each side.
This would also raise the cost of chip sealing - chip & oil- about 40%) George Wallace seconded. George and Frank in favor, Joe Jensen and Tito Haggardt against, Steve McKinney, President, cast
the deciding vote against.
Frank Harper moved, George Wallace seconded that the purchase of the new laser printer for the office be transferred to the Capital Improvement Fund. All in favor.
Frank Harper presented the budget and finance committee’s recommendations for the 2001 budget. It will be tabled until the next meeting to give the board members time to look at it.
There was an executive session following the regular board meeting. It adjourned at 6:00 P.M.
Respectfully submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
May 02, 2000
Board of Directors in attendance:
Present: Steve McKinney (Pres.), Joe Jensen (\TP), Ken Arbo (Treas.), John Villesvik and Tito Haggardt.
Excused: Ken Arbo and Rex Brumley
AWOL: George Wallace
Also in attendance were Cecil Hiett (Director of Operations), Jean Redman (Executive Director) and lot owners Mike Morrow, Jerry Knoblich and Morton Basan.
The meeting was called to order at 4:00 P.M. by Pres. Steve McKinney. Mike Morrow, on behalf of some lot owners at the upper end of Trade Wind Boulevard, asked again that the board consider not
widening the roads because of speed. He also does not want telephone or electric poles. He was asked to submit a letter to be included in the fall newsletter. Jerry Knoblich asked that the speed
limits on the boulevards be raised to 35 or 40 MPH. She had received a speeding ticket for going 48 MPH. She also asked that the board approach the police department because she felt that she
was treated rudely. Given the fact that the Corporation is an easy target for lawsuits, the board agreed that the speed of 25 MPH should remain for all roads in HOVE. Morton Basan asked who
would issue easements for water pipes to be placed in the rights of way and he was told the board would.
A letter was received from Phil Edwards, President of Ocean View Community Association, indicating that they were no longer affiliated with the Road Maintenance Corporation.
Ken Arbo requested a leave of absence due to illness. Tito moved that the “3 meeting” rule be waived, Frank Harper seconded. All in favor.
Steve McKinney advised the board that First Insurance will not be renewing our liability policy come July 2000. Our broker is looking for another carrier.
The minutes were approved as sent to the board members.
The treasurer’s report was given by Frank Harper. He indicated that we were over on tires and signs, but advised that this is covered under the Capital Improvement Fund. Cecil Hiett reported the
service truck that was ordered in December is on the way, as well as the trailer that was ordered around the same time. Kona Drive has been redone from Lotus Blossom to Hawaii Blvd., and 1 block
of Orchid. The Circle will be done the week of the May 15. Some patching has been done from King Kam to the Highway on Orchid, Paradise and Lehua. The 3000-gallon water-hauling device has been
fabricated and is in use. We have purchased a meter at Naalehu and that will enable us to pick up our own water at a reasonable price. Cecil will work on the 2001 road plan to be submitted in
the fall newsletter.
Unfinished business consisted of discussing the work at the end of Aloha Blvd. which is proceeding slowly. A letter had been sent to a lot owner who is constructing a rock wall in the right of
way. Jean will contact attorney Matt Jewell to find out what the next step should be, send another letter or take the wall out.
Frank Harper discussed the 2001 budget. Frank moved to approve the 2001 budget with the assessment remaining at $95 per lot. Tito seconded. All in favor.
There was no new business.
The meeting adjourned at 5:50 P.M. Respectively submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
June 06, 2000
The meeting was called to order at 4:00 PM by President Steve McKinney
Attendance of Board members:
Present Steve McKinney (Pres), Joe Jensen (VP), Frank Harper (Treas.), Rex Brumley (See), John Villesvik, George Wallace
Excused: Ken Arbo, Tito Haggardt
Also in attendance was Cecil Hiett (Director of Operations).
The Board of Directors meeting for July 4th was cancelled due to the holiday and because no major items were scheduled for the agenda. A special meeting will be called if an item of importance
(e.g., liability insurance) should come up.
The deadline for submissions to the newsletter was set for early July. Frank was reminded about a budget item description and Cecil about the 2001 Road Plan. Those running for the Board (Steve,
Frank, John) were reminded about their resumes and petitions. Other submissions were invited from Board members.
The minutes were corrected to show Frank Harper (not Ken Arbo) as Treasurer and in attendance
The Treasurers report was given by Frank. As was the case for last month, he indicated we were overspent on tires and signs. There were no other items of significance.
Cecil reported that signs have been given top priority the past month and that Orchid has been repaved from Aloha to the circle. Some fog sealing has also been done. There are no major equipment
problems and the new truck is due in this week. There was discussion on the excessive amount of chips used during patching. Cecil is working on a small chip box which should help. It was also
suggested we use the small roller when patching and assure the chips are swept off the road after the oil has set. He will also order 12 “Caution Loose Gravel” signs and modify our current signs
to include the word “Caution”
Work at the end of Aloha is still delayed due to paperwork. We have received the completed subdivision application from Ray Heimburger, and the surveyor will now prepare a transmittal letter to
accompany the application and map.
A motion was made by Rex and seconded by George that we remove the material on Princess Kaiulani at Lehua that is encroaching on the road right-of-way with our loader. An amendment was mode by
Rex and seconded by George that we first send another letter to the property owner notifying him of our proposed action and giving him a deadline to respond. The amendment was passed 4 to 1
(Frank). The amended motion was passed 4 to I (Frank).
A discussion was held about our upcoming termination of liability insurance regarding self-insurance and non-insurance if we cannot get insurance. It was decided to call a special meeting when
some action (termination or selection of a new agent) had taken place.
It was agreed to send a copy of our Articles of Incorporation and Bylaws and proposed changes to them to Stuart Ode, Attorney at Law, for his review. He told Tito that he would review them for
no charge and advise us if the changes can be accomplished. He will charge us for any further work in actually making the changes if we decide to do so. Rex will gather and coordinate input for
possible changes from the Board members.
The meeting was adjourned at 5:35 PM.
Respectfully submitted. Steve McKinney
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
August 01, 2000
The meeting was called to order by President Steve McKinney. Present were Joe Jensen,
(VP), Frank Harper (Treas.), Rex Brumley (See.), George Wallace and John Villesvik.
Excused was Tito Haggardt. Also in attendance was Jean Redman, Exec. Dir., and
Councilperson Julie Jacobsen.
Steve McKinney spoke briefly on the matter of liability insurance as a result of being non-renewed by our carrier. We have been picked up by another company, and our agent advises it would be
prudent to take out Directors and Officers Insurance. This will cost in the area of $1,500 - $2,000 for $l million of coverage.
The Director of Operations, Cecil Hiett, will be leaving the Corporation at the end of September due to family health problems.
John Villesvik has been named the Road Committee Chairperson taking over from Ken Arbo who passed away in June.
The minutes of the previous meeting were approved as sent to the board members.
Frank Harper reported that the budgeted amount for signs and poles has been exceeded, but we had placed $30K in Capital Improvements for that purpose.
The proposed work at the end of Aloha Blvd. is still pending the final sub-division approval by the County. George Wallace brought up the visibility problem that he feels still exists at Palm &
Orchid. The changes to the Articles and Bylaws have been submitted to our attorney for his review and suggestions, but we have not heard back from him yet.
We are still having a problem with junk vehicles and will continue to address the issue. The road maintenance plan will be submitted by George Wallace for review. Frank Harper wants an inventory
done of the base yard and put on the computer.
Julie Jacobsen brought a couple of concerns to the Board that had been brought to her attention. One was big cinder trucks seemingly taking cinder from HOVE. She was advised that Kona Cinder and
Soil owns 15 lots at the cinder pits and has every right to take product. She will let her constituent know. The other issue was that she received a call from a resident indicating the speed
limits on the boulevards should be raised to 35 mph from 25 mph. The consensus of the Board was to leave the limits at 25mph throughout the entire subdivision.
The meeting adjourned at 4:55 P.M.
Respectfully submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
September 05, 2000
The meeting was called to order at 4:00 P.M. by President Steve McKinney.
Board of Directors in attendance were Joe Jensen, (V.P.). Rex Brumley (Sec.). Frank Harper (Treas.), George Wallace, John Villesvik and Tito Haggardt.
Also in attendance were Cecil Hiett, Director of Operations and Jean Redman, Executive director.
The regular October 3 meeting will be postponed until after the general membership meeting on October 14. Steve McKinney asked the board members present if anyone wished to run for office for
the 2001 term. Those who showed interest were Steve McKinney, President, Joe Jensen, V.P., Frank Harper, Treasurer and George Wallace, Secretary. Jerry Knoblich, a resident and lot owner, asked
that she be considered to fill a vacant board position.
A discussion took place regarding the signs at the entrances to the sub-division. Michelle Kaupu will be asked to have a look at them and give us a bid on new ones, also logos for the trucks.
Cecil Hiett reported on the progress of roadwork. Lehua from Aloha to the end, Hukilau was patched to Lehua, Ocean View was patched and swept, Paradise from Aloha to Kailua. These streets are
now ready for fog sealing and paint. Aloha from Trade Wind to King Kam has been widened. We have been having some severe problem with the Case loader. We have been informed that parts are scarce
for that particular model.
Work at the end of Aloha has not progressed because we are still awaiting the sub-division approval from the County.
The long-range plan was presented by George Wallace for approval at the next meeting. It was asked that Jean Redman contact Matt Jewell, Attorney, regarding the letter sent to him some time ago
about the proposed changes to the Articles of Incorporation and By-laws.
The meeting was adjourned at 6:00 P.M.
Respectfully submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
ANNUAL MEMBERSHIP MEETING.
October 14, 2000
The annual membership meeting was held at 10:00 A.M. in the lower level of the Ocean View Community Association building on Leilani Circle.
Members present were Steve McKinney, Pres., Joe Jensen, V.P., Frank Harper, Treas., George Wallace, John Villesvik,
Tito Haggardt, excused. Also present were Jean Redman, Exec. Director, Jerry Knoblich, prospective board member, and 3 lot owners.
Steve McKinney reported the results of the balloting. The budget for 2001 was passed 1288 (yes) to 86 (no). Jerry Knoblich was appointed to fill a board position that will expire in October
2001. She will have to run again in 2001. The officers for the year coming up will be Steve McKinney, President, Joe Jensen, V.P., Frank Harper, Treasurer and George Wallace, Secretary.
The long-range plan was discussed and George Wallace moved for approval. Frank Harper seconded. All in favor, with Jerry Knoblich abstaining.
Frank Harper brought up the Capital Improvement budget for next year. He indicated that Cecil Hiett was going to look into a chip spreader on the mainland. Also discussed was the need for a new
backhoe. Prices had been secured for several models but the one that Cecil and Jeff Anderson and Mac Kaupu had suggested was the CAT 446B model. Frank Harper moved to purchase the CAT 446B
backhoe to a maximum of $125,000. Joe Jensen seconded. All in favor. Frank moved that the CASE loader be retained. Joe seconded. All in favor. The copy machine in the office has been giving us
problems for the past while. A price for a new digital copy machine was obtained and Frank Harper moved, with George Wallace seconding, that a Savin 9922DP copy machine be purchased for $5,500
or less. All in favor. The necessity of a logo for the road equipment and trucks was discussed. Frank moved that we procure design work for a logo in 2 sizes. George Wallace seconded. All in
favor. Jean Redman was asked to contact Michelle Kaupu and Richard Price to see if they would be interested in working on the project.
Frank Harper asked if the Corporation had an effective maintenance program in place. Steve McKinney authorized Frank to discuss this with Jeff Anderson.
The meeting adjourned at 11 A.M. Respectfully submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
October 14, 2000
Steve McKinney called the meeting to order at 10:15 A.M.
Jerry Knoblich was appointed to fill a board position that will expire in October 2001. She will have to run again in 2001. The officers for the year coming up will be Steve McKinney, President,
Joe Jensen, V.P., Frank Harper, Treasurer and George Wallace, Secretary
The long-range plan was discussed and George Wallace moved for approval. Frank Harper seconded. All in favor, with Jerry Knoblich abstaining.
Frank Harper brought up the Capital Improvement budget for next year. He indicated that Cecil Hiett was going to look into a chip spreader on the mainland. Also discussed was the need for a new
backhoe. Prices had been secured for several models but the one that Cecil and Jeff Anderson and Mac Kaupu had suggested was the CAT 446B model. Frank Harper moved to purchase the CAT 446B
backhoe to a maximum of $125,000. Joe Jensen seconded. All in favor. Frank moved that the CASE loader be retained. Joe seconded. All in favor. The copy machine in the office has been giving us
problems for the past while. A price for a new digital copy machine was obtained and Frank Harper moved, with George Wallace seconding, that a Savin 9922DP copy machine be purchased for $5,500
or less. All in favor. The necessity of a logo for the road equipment and trucks was discussed. Frank moved that we procure design work for a logo in 2 sizes. George Wallace seconded. All in
favor. Jean Redman was asked to contact Michelle Kaupu and Richard Price to see if they would be interested in working on the project.
Frank Harper asked if the Corporation had an effective maintenance program in place. Steve McKinney authorized Frank to discuss this with Jeff Anderson.
The meeting adjourned at 12:00 noon.
Respectfully submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
November 07, 2000
Steve McKinney, President, called the meeting to order at 4:00 P.M. with the following members present:
Joe Jensen, V.P., Frank Harper, Treas., George Wallace, Secretary, John Villesvik and Tito Haggard. Jerry Knoblich was excused. Also present were Jean Redman, Exec. Director, Mac Kaupu, Foreman
and Jeff Anderson, Mechanic/Operator and lot owner Bob Armstrong.
The minutes were approved as corrected (instead of including both the general membership and regular minutes in one hand out they were revised to individual meeting minutes).
The treasurer’s report was approved.
Jean Redman reported on the grant writing class that she took.
Mac Kaupu indicated that patching and striping were going ahead. Because of the road closure in Pahala, we have not been able to get any oil delivered.
Joe Jensen reported as legal committee chairman that Matt Jewell had indicated in a letter to the Board that we may be able to incorporate other subdivisions in the Ocean View area with our
corporation. We will look into this further.
The County of Hawaii has approved the request for Heimburger Family Trust to give a portion of the land at Aloha Blvd. and Hwy. 11 to the Road Maintenance Corporation and Matt Jewell have been
given the paper work to get the deed process in motion. Bids for the excavation work will be asked for from the licensed operators in the area.
At the last meeting, the purchase of a new CAT 446B backhoe was approved. After more research, it was decided that a loader would be more appropriate for the situation. Frank Harper moved that
we purchase a CAT 928G loader to a maximum of $150,000. George Wallace seconded. All approved.
Frank Harper spoke on the maintenance program for the vehicles and equipment at the base yard. He was authorized to proceed with a plan for implementation of a maintenance program.
Under new business was the renewal of the consultant’s contract. Henry Otani will be contacted again. Frank Harper moved that Henry’s contract be extended for a third year. Joe Jensen seconded.
All in favor.
The meeting adjourned at 5:00 P.M.
Respectfully submitted, Jean Redman
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H.O.V.E. ROAD MAINTENANCE CORP.
BOARD OF DIRECTORS MEETING.
December 05, 2000
Present were President, Steve McKinney; V.P. Joe Jensen; Sec. George Wallace; Treas. Frank Harper, members Tito Haggardt, Jerry Knoblich. John
Villesvik-excused. Also present were Exec. Dir., Jean Redman and Foreman, Mac Kaupu.
Steve McKinney discussed the behavior at the board meetings. The minutes were approved as sent out with the addition of the time of adjournment being 5 05 P M
Frank Harper gave the Treasurer’s report. Some discussion took place regarding the trust fund and the amount to be used as rebates for 2001. This will be discussed in length at the January
meeting. Tito Haggardt moved that $122,000 be withdrawn from the Smith Barney Trust Fund as part of the carry-over for 2001. Jerry Knoblich seconded. In favor were Tito, Jerry Knoblich and Joe
Jensen. Against were George Wallace and Frank Harper.
Jean Redman brought up the use of plastic, reflective road markers. We can purchase these from Woolsey Corporation for $2.20 each. It was decided to place 4 at each dead end that will be in
addition to the diamonds and dead end signs already in place. It was also decided to donate the old Lanier copier to the Chamber of Commerce. Tito Haggardt spoke about approaching the County of
Hawaii to accept our roadways but we would continue to maintain them. This will be looked into further.
Mac Kaupu, Foreman, reported on the progress of roadwork. All machinery is back on line and much widening and road striping is taking place.
The work at the end of Aloha is progressing slowly. Bids were opened for contractors to do the job of leveling Heimburger’s lot and preparing the road base for the realignment. There were 5
proposals with Charlie Young’s bid of $4,400 as the accepted bid. Frank Harper moved to accept Charlie Young’s bid of $4,400. Joe seconded. Discussion followed with Joe stating that we should
talk to Charlie first and see that he understands what we want done. Tito stated that if we want a quality job we should go with Dennis Andrade. The vote was George Wallace, Frank Harper and Joe
Jensen for Charlie Young. Tito Haggardt and Jerry Knoblich against. Dennis Andrade will be the back up bid.
George Wallace brought up the cost of an umbrella policy for the liability insurance. We will look into this.
The meeting adjourned at 5:55 P.M.
Jean Redman
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